Client Coordinator / Client Relationship Coordinator - Evolution Design Agency

Client Coordinator / Client Relationship Coordinator

Evolution Design Agency – Geelong
Part-time (approx. 3 days per week) | $30–$33 per hour + super

Looking for a role where you can stay organised, communicate with clients, and keep projects moving?

We’re a well-established Geelong design agency looking for a Client Coordinator to support our team across client communication, quoting, and project coordination.

This is a varied, hands-on role where you’ll play an important part in keeping projects on track and ensuring clients feel supported throughout the process.

About us

Evolution Design Agency is a boutique creative studio with over 25 years in business. We work with clients across branding, websites, and marketing, delivering thoughtful, well-executed solutions.

We’re a small, collaborative team with strong systems and processes already in place, designed to support smooth project delivery and clear communication.

About the role

You’ll work closely with the Creative Director and team to:

  • Manage client emails and enquiries
  • Communicate project updates, timelines, and next steps
  • Prepare draft quotes using structured templates and checklists
  • Coordinate projects across designers and developers using Monday.com
  • Follow up outstanding items, approvals, and feedback
  • Keep systems and project records accurate and up to date
  • Prepare and send invoices via Xero, and follow up outstanding payments

You’ll be supported by clear systems and processes, with guidance provided where needed, particularly in the early stages.

About you

  • Highly organised with strong attention to detail
  • Confident and professional communicator, especially in writing
  • Able to manage multiple tasks and priorities
  • Proactive, reliable, and consistent
  • Comfortable following systems and processes
  • Keen to learn and build an understanding of websites, branding, and marketing

Experience in a creative, marketing, or agency environment is a bonus, but not essential.

Growth opportunity

As your confidence and understanding of our services grow, there is opportunity to take on greater ownership across quoting, client communication, and project coordination.

For the right person, this role can develop into a more senior position with increased responsibility over time.

Why join us

  • Beautiful light-filled Geelong studio
  • Supportive, friendly, and collaborative team
  • Structured systems to set you up for success
  • Varied role with a mix of coordination, communication, and admin
  • Regular team lunches and a positive work environment

How to apply

Please apply with your CV and a short cover letter outlining:

  • Your experience in coordination, client communication, or similar roles
  • An example of how you stay organised when managing multiple tasks

Optional: Include a short example of a well-written email or client communication you’ve sent in a previous role.